Centralized Administrative Management System (Document Approval Module)

Wee, Choon Pin (2023) Centralized Administrative Management System (Document Approval Module). Final Year Project (Bachelor), Tunku Abdul Rahman University of Management and Technology.

Text RSD_Wee Choon Pin_Fulltext.pdf Restricted to Registered users only Download (26MB)

Abstract

Today's society is increasingly reliant on efficient and more convenient data processing. However, the majority of small and medium-sized enterprises still use manual processes for the bulk of document review and approval, which increases the workload. Manual document approval workflows usually lead to several issues, such as inefficient audit trails, an exhausting manual approach, time-consuming status updates, and delays in projects. To tackle these challenges, a Centralized Management System was developed, consisting of two modules: the document approval module and the project management module. The system allows for seamless task assignment and document management, providing an efficient and transparent approval process. The development process involved a literature review to identify industry problems and fact gathering and analysis to understand enduser needs. Rapid Application Development was chosen as the SDLC process due to time constraints and project team size. The design process involved the creation of an entity relationship diagram to define the relationship between system entities and the use of collaboration diagram to define how the system would handle requests. The system underwent rigorous testing, including unit testing, to ensure each module worked as expected. The system's strength lies in its lower cost and ease of maintenance, making it an attractive alternative for small and medium-sized enterprises. However, the system's weakness is its completeness, and there is a lack of an auditing process. In conclusion, the Centralized Management System offers a solution to address the manual document approval workflow's inefficiencies, providing an automated and streamlined process that enables small and medium-sized enterprises to manage their document review and approval processes more effectively.