CareForYou Clinic Administration System

Lee, Weng Yan (2025) CareForYou Clinic Administration System. Final Year Project (Bachelor), Tunku Abdul Rahman University of Management and Technology.

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Abstract

Some clinics still rely on traditional, non-computerized methods to manage operations, creating significant challenges. Manual phone calls are often used to schedule and track patient appointments, resulting in inefficiencies and potential errors. These systems are not integrated across different doctors, leading to separated communication and limited access to essential patient information. Additionally, the use of paper records for patient details and clinical documentation increases the risk of data loss and slows down workflow, impacting the clinic’s ability to deliver timely care. The proposed solution is a web-based Clinic Administration System with several functional modules. These include a Medicine Maintenance Module to manage medication and updates, a Billing and Payment Module to streamline payment processing, and an Appointment Module that allows staff and doctors to view and manage appointments online. The system will also feature a Medical Record/Clinical Documentation Module, digitizing patient records for efficient, secure storage accessible to all doctors within the clinic. A Communication Module will enable real-time messaging between doctors, staff, and patients, improving coordination and patient engagement. Developed using PHP and JavaScript, the system will be scalable and user-friendly. The project will follow the Waterfall methodology, ensuring a structured process with clear phases for planning, analysis, design, development, and testing. This approach will ensure that each stage is completed before moving forward. The solution aims to improve clinic efficiency, reduce administrative burdens, and enhance patient care, while also addressing challenges such as data security and user adoption to ensure a successful implementation.